Monthly Archives: May 2011

Organizing For Success – Monthly Reveiw

Can you believe this month is over already?  The time goes so fast!

Here are the posts for May’s theme – Organizing For Success – in case you missed them or would like to review them again:

1)  What’s On Your Schedule?  A schedule is what turns a business into a well oiled machine.  Here’s how to create one for your business!

2)  The Change That Made A Difference In Getting Projects Done – This simple idea can motivate you and help you get your projects done too!

3)  The Filing System That Makes You Look Like A Pro – Discover my easy method for keeping track of all your calls and projects so you never miss a call or a deadline!

4)  What To Do With Your Million Dollar Ideas – Your ideas are worth more than you think they are.  Here’s how to capture those ideas so you can refer back to them later.

5)  Creating A Work Space That Inspires You – No matter where you’re working from you can create a space that is comfortable and inspiring!

6)  Keep All Those Sparks Of Inspiration From Getting Lost – Inspiration is everywhere, but how can you keep all those inspiring articles and notes organized so you can find them when you need them?

That wraps up our theme for May.  If you have any comments, please feel free to post.  I would LOVE to hear your thoughts on current posts as well as potential future posts!

In June we’ll be discussing how to revitalize your booklet business and yourself.  Feeling a little burned out?  Could you or your business use a boost of energy or inspiration?  Stay tuned!

To your riches!

Kim Hillman

PS:  Ready to write that first booklet?  Would you like to do it right the first time, and save both time and money?  Click here!

PPS:  It only takes ONE idea to start the riches flowing to you!  Subscribe to this blog now.  Click here!

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Organizing For Success – How To Keep All Those Articles And Other Sparks Of Inspiration From Getting Lost In The Shuffle

As a writer and booklet author, you’re always on the lookout for ideas.  At any given moment during your day you may be struck with an idea for your next booklet, or for a promotional article, or for a new product.

These ideas come from a variety of sources, seemingly out of the blue, such as magazines, online articles, telephone conversations, get togethers with friends or family, and even from television.  All it takes is one sentence or one word to spark your imagination, and suddenly your brain is thinking of possibilities in an entirely new direction!

These little sparks of creativity, momentary as they are, should be preserved for later use.  Just as we earlier talked about keeping a notebook for those inspiring ideas that seem to come from yourself, you need to have a way to preserve those ideas that come from external sources.  The best way to do this is with a file.

Create a simple filing system for all of the articles you come across that spark an idea for you.  Write your idea somewhere on the front page, and then file the article so you can refer to it later.  And for those ideas that come from a verbal source, such as the television or a face to face meeting, write those ideas down in your notebook and then you can add them to your file for safe keeping.

We have more information at our fingertips today than ever before.  And while this is a wonderful thing, it needs to be organized in order for us to make sense out of it.  You can file the information any way you like.  You might start with a single file, and then as it fills up, you might decide to add additional files and label them – one file for booklet ideas, another for promotional ideas, another for product ideas and so on.

Your ideas are unique to you.  They are what set your booklets, your products and your company apart from all the others on the planet.  When something sparks a new idea for you, that source is valuable.  File it away, and be sure to check your file at least once a month so your ideas won’t be forgotten.  You’ll be amazed and what you find in that file at the end of the month that you can use to create more income for yourself!

To your riches!

Kim Hillman

PS:  If you’ve been reading this blog for a while, you’ve been given many new ideas.  But, in order for those ideas to work for you, you need to implement them.  And, you can’t do that without a booklet.  If you’re ready to get started on your first booklet and you would like to do it the right way, click here!

PPS:  This blog is full of great ideas for you.  Make sure you never miss a single one.  Remember, it only takes ONE idea to start the riches flowing to you!  Subscribe to this blog now.  Click here!

Organizing For Success – Creating A Work Space That Inspires You

When you began your booklet adventure, you were probably focused solely on your product – your booklet.  But, there is another area which many authors overlook that is just as important and needs your attention – one that can either make or break your muse.

A Very Special Place

Your work area – the place where you will be doing your writing, calling and computing – should be a very special place.  It should be a place where you feel comfortable, at ease, and inspired.  This means that at the very least, it should be neat and tidy.  A work area that is covered in papers and post-it notes will frustrate you and distract you from your work.

But, beyond having a clean work space, the area where you spend your work time should have a special appeal.  This doesn’t mean that you need to spend alot of money or that you should rent an office with a view.  But, it does mean that you should give some careful thought to what inspires you and makes you feel refreshed and happy.

Designing And Decorating Your Work Space

Designing and decorating your work space should be a pleasurable activity.  Think of your favorite colors and try to incorporate them – maybe with a throw rug, picture frames, and your office chair.  Add photos of your loved ones to your desk or walls.  Find poems, quotes, and inspiring posters or photos and put them up as well.  Make your work area your own.

Having a work area that is pleasing to your eyes is only the half of it, however.  You should also make sure that your chair is comfortable.  This is one area where you might want to spend a little extra money.  You’ll be spending a fair amount of time in that chair in front of your computer.  Having the right kind of chair can make a big difference in how you feel after a couple of hours of work.  If the chair is uncomfortable, it will be difficult for you to focus on your work because you’ll be too focused on the pain in your back and other areas!

When You Don’t Have A Formal Work Space

Of course, if you’re just beginning your booklet adventure, you may not have a desk or even a room dedicated to your booklet adventure.  You might find yourself using your kitchen table with your laptop or a corner of your bedroom.  That’s ok, but the chair concept still applies!  This is the one item that you must have in order to make the most of your work time – a comfortable chair!

Also, you can still create a work space that is pleasing your eyes and inspiring, even if you are working from your kitchen table.  I have yet to see a kitchen without walls.  Paint them a color that pleases you and decorate them with your photos and other items that inspire you.  Then, later, when you have another space to use for your work activities, you can move your photos to your new work space.

Getting Out Of The Office

Sometimes, for a little added inspiration, it’s good to get out of the office.  If you own a home with a nice porch, you can fix it up so that you can work from there when the weather is nice.  Or you can visit a local park, or the beach if it’s close by.  And sometimes, even just taking your laptop to Starbucks is enough to get your muse going. 

Be as creative with your work space as you are with your writing.  Make it a place that you enjoy spending time in.  Make it special.  Make it yours!

To your riches!

Kim Hillman

PS:  Ready to write that first booklet?  Click here!

PPS:  Remember, it only takes ONE idea to start the riches flowing to you!  Subscribe to this blog now so you never miss a post.  Click here!

Organizing For Success – What To Do With Your Million Dollar Ideas

Every day you come up with new ideas – ideas that could potentially make you alot of money.  Some may be ideas for new products, others may be new ways of doing things more efficiently.  But, ideas only stick in your mind for a moment and then they’re gone – swallowed up by other thoughts and other, new ideas.

That’s why it’s important to give those ideas some tangibility by writing them down.  Once they’re on paper, they can’t just fade away, and you will be able to refer to them whenever the time is right.

One of the most important things you can do in your booklet business is to carry a small notebook with you at all times.  In fact, even when you sleep your notebook should be close at hand in case you wake up during the night with a brilliant idea.  You never know when a good idea will pop into your mind!  That notebook should be dedicated to your ideas.  In it, you can record those fleeting thoughts, those lightbulb moments, and even if you’re not ready to proceed with the idea right now, you’ll be able to come back to it at a later time.

Of course, you probably won’t use every idea you record in your notebook, but it’s better to record everything than to risk losing an idea that could be worth thousands of dollars to your bank account!

One last thought.  Your idea notebook will be invaluable to you, so at the end of each day you should take the new ideas you recorded in your notebook and type them into your computer for safe keeping.  That way if your notebook is ever lost, you can view your ideas on your computer or print out your list.

Your ideas are worth more than you think they are!  Don’t let a single one get away!

To your riches!

Kim Hillman

PS:  Got an idea for a booklet?  Want to get started the right way?  Click here!

PPS:  Remember, it only takes ONE idea to start the riches flowing to you!  Keep those ideas coming by subscribing to this blog!  Click here now!

Organizing For Success – The Filing System That Makes You Look Like A Pro

Once your booklet adventure really gets going, you’ll find yourself caught up in a whirlwind of calls and projects.  For example, you call Mr. Bigwig of XYZ company today and he tells you that he’s interested, but now’s not the time for him to buy.  He asks you to call him back a month from now.  Amidst all your other calls, not to mention the various projects you’re working on, how will you remember to call him back?

If you decide to stick a post it note on a bulletin board or computer, it will fill up with such requests very quickly and you’ll soon find yourself very frustrated as you try to sort through all the papers every day to figure out what you need to do.  But, there’s a better way.

In my own business, I started a filing system to take care of this problem.  It has served me very well and I highly recommend this same system to you.  It’s simple, inexpensive and it works.

To implement this same system in your booklet adventure, you need three file boxes with 31 hanging file folders each.  I used plastic boxes that stack.  Each of the boxes will be for one month, and you will want to number the hanging folders from 1 – 31, for each day of the month.

To use the system, mark the first box with the current month – right now that would be May.  Then, mark the next box June, and the next one July.  Then, each time you talk business with someone on the phone, use a full size sheet of paper to make notes on – the person’s name, anything that was discussed that you might need to remember for a future call, and when you need to contact them again.  Then, file that piece of paper under the appropriate day and in the appropriate month.  So, if they ask you to contact them again a month from now, you will file the paper under the same day as today (the day you spoke with them), in the next month’s box.

You will rotate these boxes so that they will last you for the entire year.  When you get to the end of the current month, that box’s files should be completely emptied and that box should be marked for three months from the new month.  So, May’s box, at the end of May, would then be marked for August.

This system has been invaluable to me.  Each morning I go to my file, and check that day’s folder, and right there I can see exactly who I need to call, or what project I need to work on, or what tasks I need to get done.  My daily to do list is always filed the night before too, so I have that in front of me as well.

This system will not only help keep your organized, it will add to your image as a professional because you’ll never forget an important call and you’ll always be on top of your projects and tasks.

To your riches!

Kim Hillman

PS:  Been thinking about writing that first booklet?  There will never be a better time than right now!  Click here!

PPS:  Remember, it only takes ONE idea to start the riches flowing to you!  Subscribe to this blog today!  Click here!

Organizing For Success – The One Thing I Changed That Made A Huge Difference In Getting Projects Done

As a booklet author, I have, in the past, had alot of post-it notes stuck all over my desk to remind me of things needing to be done.  As you might imagine, this didn’t work very well.  It was disorganized and mentally draining.

Then, one day I put up a bulletin board.  I divided it into four sections – Work, Working On, Sent Out, and Finished.  The breakdown is as follows:

Work – This is the work that has not been touched yet.  It was simply waiting for me to get to it.

Working On – the current project(s) I am working on.

Sent Out – These are the projects that I have given over to others to complete.  They might be projects that I started and needed someone else to finish, or they might be projects that I did not handle at all.

Finished – this one is obvious, and while you really don’t need to add this section, it’s nice to see it fill up at the end of the week.  For me, it gave some tangibility to an otherwise mental goal, and helped motivate me to get things done.

Now instead of post-it notes, I use colored index cards.  This way I have color coded my projects in order of importance.

This bulletin board idea is a real time saver for me, and it helps keep all of my projects in front of me at the same time, showing me the status of each.  It also gives me some motivation to get my projects done because I have a goal to get each index card to the “Finished” section by the end of the week.

This idea has worked well for me, and it will probably work well for you too!  All you need is a large bulletin board and some index cards and you’re ready to go!

To your riches!

Kim Hillman

PS:  Before you will have a need for that bulletin board, you need to have a project to work on.  Ready to start that first booklet?  Wanna do it right the first time?  Click here!

PPS:  Remember, it only takes ONE idea to start the riches flowing to you!  Subscribe to this blog now so you never miss a post!  Click here!

Organizing For Success – What’s On Your Schedule?

In order for any business to succeed it needs to have a certain level of organization.  Large corporations run smoothly because they are well structured and (mostly) well organized.  And while a small business run by just one person does not need that level of structure and organization, it still needs some.  Without it you have chaos and nothing gets done.

That’s why this month we’re going to focus on organizing your booklet business for success.

Why Most Businesses Fail

You probably know that most start-up businesses fail within their first year.  But, have you ever wondered why?  Many people think that it’s due to lack of funds to run the business, while others believe that the business owner’s expectations were too high or they didn’t have enough experience to run a business to start with.  While these things may be factors in some cases, often it’s simply that THE BUSINESS OWNER FAILED TO ORGANIZE THEMSELVES OR THEIR BUSINESS.

Imagine this.  You decide to start your own booklet business (what I like to call your booklet adventure).  The next day you wake up, shower and have breakfast.  But, then what?  You’re not sure.  You’ve got a business, but what should you do first?  Maybe you’ll check your email and then you’ll check your facebook account while you think about it.  And before you know it, the day is done, you’re tired, and you’ve accomplished nothing.

Creating A Schedule

This happens to many new business owners but, it doesn’t have to happen to you!  Whether you’re just beginning your booklet adventure or you’ve got a title or two already out, you can create a schedule for yourself so that you know exactly what to do each day.

Your schedule doesn’t need to be rigid.  In fact, it should be flexible.  After all, things happen in life that we can’t predict – such as a sick child needing to be picked up from school or a large quantity buyer who calls, ready for a re-order.  Some things need to be handled as they arise.  But, you can create a schedule that covers the basics like when you’ll make calls to your customers, when you’ll return incoming calls, when you’ll get your mail ready for the post office, and so forth.  In time, your schedule will become your normal routine and you will know what to do each day, and when to do it.

Creating a schedule may not sound like much fun, but every worker on the planet has some kind of schedule they follow each day.  They wake up, get ready for work, eat breakfast, commute, get their coffee, make their calls, work on the computer, go to lunch, check messages, return calls, do more work on or off the computer, and commute home again.  Once home they fall into their after-work routine.

A schedule is what turns a business into a well oiled machine.  It’s what workers must learn when they report for work the first time.  The schedule tells them when to do what and helps them to make sure they get their work done each day.  And just as the 9 – 5er has a schedule or routine, the business owner needs to have one too.

Once you create that schedule and you follow it for a while, you’ll be glad you did.  It will take the guess work out of your day as to what to do next, and you’ll find that you accomplish more than you would without it.

To your riches!

Kim Hillman

PS:  Need a little help writing that first booklet?  Click here!

PPS:  Remember, it only takes ONE idea to start the riches flowing to you!  Subscribe to this blog now.  Click here!